Northbrook AC Annual General Meeting 2022
Proposals to be put before the Annual General Meeting
The Club Constitution requires that proposals to be put to the Club’s next Annual General Meeting be published in advance of the meeting.
The following proposals will be put before the Northbrook Annual General Meeting to be held on
THURSDAY 13th JANUARY 2022 at 7.30pm.
Proposal 1a
Amendment to Club Rule 50
That the title Club Coach be changed to Club Coaching Co-ordinator, with duties and responsibilities that satisfy the aims and objectives of the Club and meet as far as reasonably possible the requirements of the membership. Such duties and responsibilities will be defined by the Club Committee in consultation with the post holder.
Proposal 1b
That the position of Club Coaching Co-ordinator be a Committee Position, and that the post holder be nominated annually by the Club Committee in consultation with the run leaders, and the nomination ratified by the members at the Annual General Meeting.
Reason
Structured training is a core component of the Club’s activities, and relies on the managed delivery of training sessions run and led by competent individuals. Collectively, these run leaders deliver a weekly programme of training sessions designed to cater for the whole of the membership. A Coaching Co-ordinator position at Committee level with duties to ensure that the competence of run leaders conforms to the requirements of the sport’s governing body, and that training session delivery meets the need of the Club’s membership will enhance the Club’s ability to fulfil one of its main objectives.
Proposed by: Tony French
Seconded by: Roger Ladbury
Proposal 2a
Addition of new Rule 51
That the position of Welfare Officer be formally recognised in the Club Rules, and that the duties and responsibilities be defined by the Club Committee to ensure that Club’s Welfare Policy and processes are fully compliant with the requirements and guidance of the governing body to which the Club is affiliated and that any welfare issues are properly managed and reported.
To avoid conflict of interest the Welfare Officer should not hold any other official or coaching/run leadership position.
Proposal 2b
That the Welfare Officer be appointed by the Club Committee.
Reason
Affiliation to the sport’s governing body requires clubs to have a Welfare Officer. Including the position and description of its duties in the Club Rules demonstrates the Club’s commitment to management of member welfare and safeguarding.
Proposed by: Tony French
Seconded by: Roger Ladbury
Proposal 3a
Addition of new Rule 52
That the position of Health & Safety Co-ordinator be formally recognised in the Club Rules, and that the duties and responsibilities be defined by the Club Committee to ensure that the Club’s Health and Safety Policy and processes are fully compliant with the requirements of UK Athletics and current England Athletics Guidance, and that processes are properly conducted and results reported.
The Health and Safety Co-ordinator should not hold any other position that has responsibility for Risk Assessments.
Proposal 3b
That the Health & Safety Co-ordinator be appointed by the Club Committee.
Reason
Affiliation to the sport’s governing body requires clubs to have a Health & Safety
Co-ordinator. Including the position and description of its duties in the Club Rules demonstrates the Club’s commitment to management of health and safety.
Proposed by: Tony French
Seconded by: Roger Ladbury
Proposal 4
Addition of new Section headed “Policies” and addition of new Rule 66, to read:
The Club will implement and maintain policies as required by statute and by the governing body to which to the Club is affiliated. Policies will be reviewed periodically by the Club Committee and will be available to view by the membership on request.
Current policies include:
- Health and Safety
- Welfare and Safeguarding
- Privacy
Reason
Legislation and/or affiliation to the sport’s governing body require clubs to have certain policies in place. Including a policy section in the Club Rules demonstrates the Club’s commitment to the implementation and management of necessary policies.
Proposed by: Tony French
Seconded by: Roger Ladbury
Proposal 5
Introduce a Bonus Point system for the club team events. These are for the set team events where we want the club to be seen at it’s best and strongest (not just pace but numbers).
These competitions are:
- 4 League Cross-Country races
- 4 Cross-Country Championships
- 2 Cross-Country Relay Competitions
- Spring Road Relays
- Autumn Road Relays
- Hilly 100 Road Race
These races need to be chosen and announced at the start of the year.
Provide a finish at these events and receive a 2 point bonus award for each event.
We would suggest that this in place immediately for the year 2022.
As a secondary suggestion, if a member does enter into a Club race and then drops out for another race then a 2 point deduction could be applied.
Reason
During the year every member is competing for points in the Northbrook Race championships. Currently the club events such as Cross-Country, Road Relays and Hilly 100 are NOT included in these. So for runners trying to complete all the events towards the end of the year they are often unable to enter some of these events at the end of the year.
This means that runners who do take part in the club events every week, especially during the winter, often are unable to compete for honours in the Race Championships.
Proposed by: Tim Hughes
Seconded by: Spencer Davies
Amendment to Proposal 5
Introduce a Race Championships Bonus Point system for the four League Cross-Country races.
Two points to be awarded to each runner who completes each race (maximum of 8 points available over the calendar year).
Proposal to introduce this in a phased manner:
Year 1: 2022 Race Championships: 4 points available from participation in the first two cross-country league championships for the 2022/23 season (for cross country league races held in November and December 2022).
Full implementation:
Year 2: 2023 Race Championships: 8 points available from participation in the last two cross-country league championships for the 2022/23 season (January and February 2023) and the first two cross-country league championships for the 2023/24 season,(November and December 2023) .
Reason
Simplification of proposal 5 approach to Bonus Points, with very clear criteria for additional points linked to a Club event where every runner’s participation helps the Club’s overall standings in the Cross Country Leagues.
Proposed by: Sally Eason
Seconded by: Rob Cox
Proposal 6
Introduce separate groups for males and females in the total miles run chart.
Proposed by: Sara Phipps
Seconded by: Rich Cawley
Proposal 7
That the club consider a family membership rate for households with more than 1 member.
Proposed by: Sara Phipps
Seconded by: Rich Cawley
Proposal 8
That a concession rate be made available for long-term injured runners.
Proposed by: Sara Phipps
Seconded by: Rich Cawley
Proposal 9
That the monthly Runner of The Month awards be changed from the current system of awarding a £5 voucher each to the winning male and female in each month.
Instead, each monthly male and female winner will be entered into annual draws for larger awards of a £60 voucher each.
If someone has won the monthly Runner of the Month award more than once, they will have more than one entry in the draw.
The total award value is £120 (£60 for male, £60 for female winners), the same as the current total value.
The vouchers are currently from our sponsors – Coventry Runner.
Proposed by: Mark Baker
Seconded by: Bob Adams
on behalf of current club committee, and the most popular choice from a recent club vote.