NORTHBROOK ATHLETIC CLUB ANNUAL GENERAL MEETING

16th January 2007: 8pm: Jaguar Social Club, Browns Lane, Coventry. Minutes prepared by M.Baker

Present:  approx 38 members.

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1.       Apologies – P.Lawlor, S.Innes.

 

2.       Welcome -Bob Adams welcomed everyone to the meeting.

 

3.       Matters Arising From Previous Meeting –

a)              Training Start Time – this was moved to an earlier time, but later moved back to 7.30pm on Wednesdays.

b)             Track Race Affiliation – this has been arranged with Midland Counties AA.

c)              Club Constitution Changes – the committee will look at Constitution and advise any agreed changes required at next meeting. (this is outstanding from last year’s AGM).

d)             Sports Injury Clinic – We now qualify for reduced fees at Suffolk Clinic in Earlsdon.

 

4.       Chairmans Report - Bob Adams stated : - "It’s been another eventful year for the club. Ian Burgoyne broke the club record at the London Marathon. Paul Andrew performed at a level we’ve never seen before in a Northbrook vest, winning our 10Km, the Hartshill Heartbreaker and the Kenilworth Half Marathon. Nathan Holmes has not been far behind Paul, and has been chosen to run for Warwickshire in the Inter-Counties Cross Country Championships. Becky Smith has also been chosen for this event. The mens team again won the Warwickshire Road race League, and also won the Sneyd 10 mile team prize. They finished 2nd in the Cotswold Hilly 100. In the Birmingham Cross Country League the mens team were 6th in Division 2 last season. The ladies team finished 2nd in the Warwickshire Road race league, and there was an all ladies team in the Cotswold Hilly 100. The Northbrook 10Km race goes from strength to strength. I am aware of all the work of the sub-committee and would like to thank them for all their efforts. I would also like to thank all our sponsors who have helped us in the last year. We also organised the Allesley fun Run and a Birmingham Cross Country League race at Coundon Park in the last year. We have a new course on Coundon Wedge this year. On the social side, last year’s Presentation Night wasn’t an overwhelming success, but the School Reunion Party was enjoyed by everyone who attended. Tonight is a chance for members to have their say. Thank you to everyone who put forward proposals. They will be discussed later. Thanks for listening".

 

5.       Treasurers Report – Jo Moyse distributed copies of accounts. The accounts are healthy, with many items of kit in stock. We currently have approximately 120 registered first claim members. Jaguar fees are paid separately, for use of the bar and shower facilities. Bob Adams thanked Jo for her work.

 

6.       Subscriptions - Jo Moyse (Treasurer) proposed Northbrook subscriptions remain at £15, with a £5 late fee payable.

VOTE – Treasurer’s Proposal: 30 for, 0 against. Accepted.

RESULT – Subscriptions are £15 (with usual concessions). Late fee after 31st March is an extra £5.

NOTE – Bob Awcock will be available at 7.15pm on Wednesday evenings to collect subscriptions.

 

7.       Club 2006 Award Winners –

 

Award

Winner

Second

Third

Men:

 

 

 

Winter Handicap

DAN McHUGH

Paul Andrew

Paul Lawlor

Summer Handicap

ROBERT POOL

Howard Andersen

Nathan Holmes

Road Race Champs

NATHAN HOLMES

Ian Burgoyne

John Hosie

Vet Road Race Champs

HOWARD ANDERSEN

Mark Baker

Paul Lawlor

Ladies:

 

 

 

Winter Handicap

BECKY SMITH

Loretto Denley

Bev Veasey

Summer Handicap

SHARON THOMPSON

Abbe Humphries

Shonagh Innes

Road Race Champs

SARAH McNANEY

Julie Neville

Sharon Thompson

Vet Road Race Champs

SARAH McNANEY

Julie Neville

Bev Veasey

General:

 

 

 

Veteran of Year

HOWARD ANDERSEN

 

 

Voted Awards:

 

 

 

Clubperson of Year

TONY FRENCH

 

 

Most Improved Runner

ROBERT POOL

 

 

 

8.       Proposals Received in Writing -

 

a)       Meeting in Function Room at Jaguar – Proposer: Joan Andrew, Seconder: John Andrew

PROPOSAL – the club members will meet in the ‘function room’ at Jaguar on Wednesday evenings.

REASON : The ‘function room’ is less crowded, and it is easier to discuss club business and sell tickets for forthcoming events. Also the atmosphere is less noisy and smoky in the ‘function room’.

VOTE: 30 for, 0 against. Accepted.

RESULT – The function room in Jaguar will be used on some Wednesday evenings for a trial period.

b)       London Marathon Club Draw– Proposer: Tony French, Seconder: Jerry Trill

PROPOSAL – Consider members unable to complete the qualification races for the London Marathon draw if they have been active in administration, social, officiating or supporting roles.

REASON : This will reward members who have helped at club events.

VOTE: 4 for, 20 against. Rejected.

RESULT – The draw rules are unchanged. Members must be paid up for a year and hold a rejection from the London Marathon. Members must also represent the club in  six  or  more qualification races for the year comprising the Key Club Events of proposal (a), plus the six Summer Handicap races. Also, a successful member in the club ballot will not be eligible to gain another place from the club ballot in the two years following their success. (this is not backdated but begins in the next draw).

c)       Members Secretary  - Proposer: Tony French, Seconder: Bob Awcock

PROPOSAL – Amend Club Constitution rules to refer to the Members rather than New Members.

REASONS : Co-ordinate membership duties under one role.

VOTE – 26 for, 0 against. Accepted.

RESULT – Committee role of Members Secretary replaces role of New Members Secretary.

d)       Subscription Concessions– Proposer: Mark Baker, Seconder: Tony French

PROPOSAL – Revise "Rules and Constitution" to include subscription concessions which have been omitted for second claim members, unemployed (with proof), full time students, juniors, OAP’s.

REASON : The Constitution should be updated to include these omissions.

VOTE: 30 for, 0 against. Accepted.

RESULT – The Constitution will be updated to include these omissions.

e)       Vice Captain – Proposer: Nathan Holmes, Seconder: Howard Andersen

PROPOSAL – The post of Veterans Captain is discontinued and replaced by a new role of Vice Captain, who would support the Club Captains.

REASON : The Vets Captains role has diminished, and the new role supports the Club Captains.

VOTE: 26 for, 0 against. Accepted.

RESULT – Committee role of Vice Secretary replaces role of Veterans Secretary.

f)        Remove Fixtures Secretary Role– Proposer: Nathan Holmes, Seconder: Howard Andersen

PROPOSAL – The post of Fixtures Secretary is discontinued.

REASON : The tasks is included in Members Secretary role.

VOTE: 24 for, 0 against. Accepted.

RESULT – Remove Fixtures Secretary Role.

 

9.       Election of Officers - All positions unopposed. Paul Stead agreed to position after AGM.

 

Position

Elected Member

Proposer

Seconder

President

BOB AWCOCK

Mark Baker

Steve Simpson

Chairman

BOB ADAMS

Alex Marshall

Howard Andersen

Secretary

MARK BAKER

Martin Turrall

Steve Simpson

Treasurer

PAUL STEAD

Bob Adams

Tony French

Mens Captain

NATHAN HOLMES

Paul Andrew

Joan Andrew

Ladies Captain

vacant

 

 

Vice Captain

HOWARD ANDERSEN

Nathan Holmes

Tony Hoy

 

 

 

 

Members Secretary

TONY FRENCH

Nathan Holmes

Tony Hoy

Social Secretary

SYLVIA GUTHRIE

Bob Adams

Mark Baker

Running Advisor

ALEX MARSHALL

Bob Adams

Paul Lawlor

Non Committee

 

 

 

Summer Handicap

RICHARD FRENCH

Volunteer

 

Club Magazine

DAN McHUGH

Volunteer

 

Web Information

CON McHUGH

Volunteer

 

10Km Race Organisers

TONY FRENCH / LORETTO DENLEY / RICHARD HANDS / TONY HOY / ROBERT POOL

(assistance CON McHUGH)

Volunteers

 

Accounts Auditors

ALEX MARSHALL /  CHRISTINE AUSTIN 

Volunteers

 

 

10.    Road Race Formats –

The format of the Summer Handicap, and Road Race Championship are unchanged. Full details are available in the document 'Club Races and Awards'.

The Winter Handicap series has been discontinued.

 

11.    Any Other Business -

a)       Sports Massages – Sylvia Guthrie asked if the club could subsidise her training course for sports massage. The fees are £350 paid in 3 instalments. In return, Sylvia would be available at club races to offer free sports massages to members.

PROPOSAL – the new committee will consider this request at their first meeting.

VOTE: 20 for, 0 against. Accepted.

RESULT – the new committee will consider this request at their first meeting.

b)       AGM Minutes - Copies will be available on website, at a training night soon, or on request.

 

Meeting closed at 9.25pm.